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NeurIPS 2023 Financial Assistance

 

Updates

  • Oct 26: Notifications have been sent to everyone who applied.
  • 🚦 The Financial Aid and Volunteer Applications closed on October 6th, 2023.
    • We are unable to accept late applications to the Financial Assistance programs under any circumstances.

 

Applying

The Neural Information Processing Systems Foundation is proud to provide targeted financial support to individuals for whom attendance would cause a financial burden.

Eligibility: The NeurIPS 2023 Financial Assistance programs will prioritize student & junior postdoc (< 2 years) conference authors. If funding amounts allow, we will also consider funding applications on the grounds of other inclusion criteria, including diversity and accessibility, affinity group membership, financial hardship, and first-time attendance.

How to apply:

  • 1️⃣ If you are eligible (see above), apply for Financial Assistance.

    • ❗Please make sure to fill out all parts of the Financial Assistance application. We are unable to review incomplete applications to redetermine eligibility. 

  • 2️⃣ If you do not have an accepted paper at the main conference, you need to fill out the Volunteer Application in addition to the Financial Assistance application above in 1️⃣.

Dates:

  • Application opens: Tuesday, September 26th, 2023
  • Application deadline: Friday, October 6th, 2023 (6:00 PM Pacific Time)
  • Notification: rolling starting Monday, October 16th, 2023

Questions❓:

  • Before getting in touch, please read the FAQs below.
  • Depending on your question:
    • If you have general questions about financial assistance as it relates to diversity, inclusion, and accessibility, contact the NeurIPS 2023 Diversity, Inclusion & Accessibility (DIA) Chairs via the Contact NeurIPS page.
    • If you have questions about financial assistance as it relates to volunteering, contact the NeurIPS 2023 Volunteer Chairs via the Contact NeurIPS page.

 

Frequently asked questions (FAQs)

 

How do I know that the Financial Assistance form has been submitted?

We do not send confirmation emails when the Financial Assistance application form is submitted. After you submit the application, a green box noting "Thanks. Your information has been submitted." at the top of the application form confirms the form has been submitted.

 

Where can I find the paper number / ID for an accepted (main) conference paper?

For the purposes of Financial Assistance, the paper number / ID  for an accepted NeurIPS conference paper is the 4- to 5-digit submission number (#) visible in your OpenReview Author Console.

 

Does a paper accepted to the NeurIPS 2023 Datasets & Benchmarks Track qualify as an “accepted (main) conference paper”?

Yes.

 

Does a paper accepted to the NeurIPS 2023 Journal-to-Conference Track qualify as an “accepted (main) conference paper”?

Yes.

 

Does a paper accepted to one of the NeurIPS 2023 Workshops qualify as an “accepted (main) conference paper”?

No, a workshop paper is not a conference paper. However, you may still apply for Financial Assistance via Volunteering. (It may also be helpful to check with the workshop to see if they have any financial assistance available.)

 

Will I be funded if I am (not) a student or junior postdoc, or (not) an author of an accepted conference paper?

Our funding determinations will balance conference participation, inclusion, and possibly other factors across the applicant pool, and so we cannot provide funding guarantees before the notification date. Please apply if you believe you might qualify according to the "Eligibility" criteria above.

 

What counts as a "first author" of a conference or workshop paper?

Financial assistance will be prioritized for primary contributing student and junior postdoc conference authors. When a subset of authors are the main contributors but are not listed in the first position(s) in the author list—for example, when authors are ordered alphabetically—those authors should be considered as "first authors" for the purposes of NeurIPS financial assistance. 

 

Do I need to volunteer to receive Financial Assistance?

If you are a student or junior postdoc conference author, you do not need to volunteer to receive Financial Assistance (via 1️⃣).

If you are not a student nor a junior postdoc conference author, you must have applied to Volunteer (via 2️⃣) to receive Financial Assistance (via 1️⃣).

 

Will NeurIPS provide travel support?

Unfortunately, NeurIPS is unable to provide travel support (such as flights, per diem, etc.).

 

Do the Financial Assistance programs cover virtual aspects of NeurIPS?

Yes: A virtual-only registration. The application forms allow you to decline to apply for a hotel stay and to specify that you are applying for the virtual pass.

 

Would the complimentary registration cover all events at NeurIPS?

Yes, complimentary in-person registration includes both workshop and conference registration. A virtual pass covers all aspects of the virtual conference.

 

For how many nights would a complimentary hotel stay be awarded?

The number of hotel nights will depend on the details of your application and the availability of funds. 

 

Can the complimentary hotel rooms be shared?

We are unable to coordinate room shares for travel awardees.

 

In which hotel would the complimentary hotel stay be provided? 

We have a block of rooms at one of the NeurIPS 2023 affiliate hotels put aside for financial assistance awardees.

 

Should I register for the conference before being notified about financial assistance?

If you need a visa to attend the conference, then you should register and request a Visa Invitation Letter (see our Visa Information page). Your registration fee will be refunded if you are awarded a complimentary registration.

If you are selected as a volunteer then you will be asked to register upfront. Your registration fee will be reimbursed after completion of your volunteer shift(s). If you are unable to cover your registration fees up-front, you can make a note of this in the last question of the Financial Assistance application, and we will review this request.

 

Should I book a hotel room before I receive a decision on financial assistance from NeurIPS?

If you are granted a complimentary hotel stay, NeurIPS will arrange the hotel stay on your behalf. Please note that NeurIPS is not able to provide monetary reimbursement this year, so would not be able to reimburse you for a hotel stay that you have paid for. (Of course, you may book a hotel stay that is refundable without penalty on your own, but NeurIPS would not be involved in this process.) 

 

I am a non-traditional student or academic researcher that does not fit into the “student or junior postdoc” categories listed in the Scholar Award Application. Am I eligible for the award?

Select the student or postdoc category that most closely matches your situation, give your position title as a “Job Title,” and provide a justification for your eligibility as a response to “List any other information or questions that you would like to share with the DIA Chairs and/or organizers.” We will evaluate such instances on a case-by-case basis. 

 

I applied, or I intend to apply, for a financial assistance program run by an affinity group or workshop at NeurIPS 2023. Can I still apply to one of the NeurIPS 2023 Financial Assistance Programs?

Yes. We will review all applications with respect to our support and inclusion goals, and aim to support as many people in need as we can, given our funding constraints. In addition, we are in coordination with funding programs from affinity groups to avoid double-funding participants.