Sponsor Application Information for NeurIPS 2019

View NeurIPS 2019 sponsors »

Sponsor payments are due Oct. 23, 2019, 11:59 p.m..

Read the information below and then Apply to become a sponsor »

If you are book publisher, contact Chris Brown <chris.brown@aicons.org>

Sponsorship

Corporate sponsorship of the annual NIPS Conference contributes to the successful outcome of each year’s conference. NIPS appreciates your support and participation and wants your sponsorship to meet the needs of your company.  NIPS will send a contract and the Code of Conduct; upon signing the NIPS contract and receiving payment, your booth will be assigned and your logo will be posted on the website.   Access to the recruitment database and complimentary registrations will be processed upon receipt of payment and the NIPS contract.

NIPS Policy for Sponsor Events 

NIPS welcomes sponsors at the meeting and provides adequate space for them to interact with NIPS attendees. Sponsor parties during the NIPS Conference should be held after 7:00 pm to allow time for attendees to go the poster sessions. NIPS discourages corporate events that conflict with any official NIPS events, conference sessions or poster sessions. 

NIPS does not organize sponsor presentations at the Conference or Workshops and discourages parallel meetings organized by sponsors. Satellite meetings should be organized by sponsors immediatley before or after the NIPS meeting.

Please use our new logo on our signage if needed.

2019 Levels of Sponsorship:

Benefits of Sponsorships:

  • Exposure to over 6500 attendees and leaders of the fields
  • Recruiting opportunities
  • Promotion as a sponsor on website, onsite program, and mobile app

Information Required to Apply for Sponsorship

To start the application, it's helpful to gather some information up front. When you are ready, please hit the "Go to Your Information" button to begin.

  1. Company PO number. After you complete the application, you may send yourself an invoice from NIPS.cc for the amount of the sponsorship. If you need that invoice to have a PO number from your company on it, then you will need that PO number in step 3, the application.
  2. Will you host an event?  If you intend to host an event during the conference, you will be asked about the type of event you will host, your target audience, and how will attend. We collect this information so we can align our goals with yours.
  3. Branding.  Our sponsor page highlights your company logo, provides a link to your website, and displays a paragraph about your company.  You will be asked for each of these in various steps.
  4. Vector logo. We need a high-quality vector version of your logo in .pdf, .ai, or .svg format. This logo may be enlarged for a sponsor poster, so it is important that it be a high-quality image in vector format.
  5. Payment. Sponsorship and exhibitor payment is due by Oct 24th. You will receive an invoice during step 4.

Venue Information

Setup, Exhibit Hours and Teardown

Set Up, Exhibit Hours and Teardown

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Move-in: Exhibitor move-in and set up is scheduled from Saturday, May 4 from 6:00am to Sunday, May 5 at 11:59pm. The exhibit hall will be open for set up from 6:00 am to 11:59 pm on Saturday and Sunday.

If you need extra time to set up your booth, please contact Freeman Exhibitor Services at FreemanNewOrleansES@freeman.com to make arrangements.

*** Early move-in requests are not guaranteed, although we will do all that we can to support your request.

Exhibitor hours: Sponsors/Exhibitors may open their booth to attendees at 8:00 am daily from Monday, May 6 to Thursday, May 9. There will be a Monday evening reception, 6:30 pm - 7:30 pm, in the Sponsor’s Hall and the Great Hall Pre-Function lobby adjacent to the Sponsor’s Hall, so sponsors should stay open until 7:30 pm on Monday for this event. The exhibit hall will close to attendees at 5:00 pm on Tuesday through Thursday.

Move-out: Teardown and move-out is scheduled from 5:00 pm to 11:59 pm on Thursday, May 9.

Shipping & Customs Information

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Freeman will handle all your shipping, carpet, labor, audio-visual, furnishings and electrical needs.

(800) 995-3579 Toll Free US & Canada or +1 (512) 982-4187 or +1 (817) 607-5183 Local & International

Shipping Services or fax +1 (469) 621-5810 or email exhibittrans.canada@freeman.com

ADVANCE WAREHOUSE SHIPPING INFORMATION
Exhibiting Company Name / Booth # (booth number provided before the meeting)
ICLR
C/O Freeman / YRC
3985 Still Creek Avenue
Burnaby, British Columbia, Canada V5C 4E2

Exclusive Service Providers & Designated Official Contractors

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Freeman is the Audio/Visual provider in Vancouver.  

The service kit is available at this link:   Freeman’s service kit.  

The guidelines for display rules and regulations:   IAEE Guidelines

For Proof of Insurance, use the  EAC form; this is required.   Please return the form to Mary Ellen.

Refer to the FAQ ; this is helpful information for International Exhibitors

Exhibitor Appointed Contractors (EACs)

The VCC will provide electrical and internet; this information will be included in the Freeman Service Kit.

Exhibitor Badges

*Note that you are only allowed a specific number of Exhibitor Badges per your Sponsor Level.  Your Exhibitor list will be reviewed before the conference and any person(s) added beyond your Sponsor Level allotment will be removed.

Each person at your booth will need a badge to get into the exhibitor area. An Exhibitor Badge is free but only grants access to the exhibitor area and not the meeting itself. Exhibitor badges should be given to the staff who will be manning your tables.  Please enter the email addresses of those needing an exhibitor badge and press Submit Exhibitor Badges. Repeat for each person. If they do not have an account at iclr.cc, a red X will appear after you type their name below. Please invite those without an account to create an account by sending them a Profile Create Request.

You may revisit this page to add booth workers until April 27th.