NeurIPS 2019 Visa Information


Submission of Applications

Canada does not have a visa office in every country so it is important that delegates visit the website of the Canadian visa office responsible for processing their visa application. Information is available on the website on how to submit a visa application and the documentation required.  There are the three forms for your reference;  the TRV application, Instruction Guide, and the checklist. This is the link to the online process:  XXXX.

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to apply approximately 12 weeks in advance of their departure date to ensure they receive the visa in time.

Electronic Applications (e-Apps).

Submission at a Visa Application Centre (VAC)

(In person or by mail)

· This system allows clients to submit applications online.


· Delegates that choose to apply on-line will not have to submit their passport until requested to do so by a visa officer.


· The visa office will send the applicant instructions on how and where to send their passports to finalize the visa process.


· VACs are commercial service providers authorized by Canada to provide specific services to applicants.

· VACs provide a number of services to clients, including help applicants fill out forms, answer questions and ensure that applications are complete.

· Reduces unnecessary delays or refusals due to incomplete applications.

· VACs serve as a collection point for applicants required to provide a biometric.

· VACs send applications to visa offices and transmit decisions to applicants in a secure and confidential manner.

· VACs do not process visa applications and have no decision-making authority.



Below is some of the assessment criteria for your application.

Approval of a temporary resident visa application cannot be guaranteed as each application is considered on its own merit. Visa officers look at many factors in assessing whether an applicant is a genuine temporary resident including the following:

  •  the person’s ties to the home country;
  •  the purpose of the visit;
  •  the person’s family and economic situation;
  •  the overall economic and political stability of the home country; and
  •  invitations from Canadian hosts.

Visitors to Canada must satisfy the immigration officer that:

  •  they are in good health and do not pose a health risk;
  •  they don’t have a criminal record;
  •  they don’t pose a threat to Canada’s security;
  •  they have not previously violated immigration legislation;
  •  they have a valid passport or travel document;
  •  they have enough money to support themselves while in Canada
  •  they have sufficient ties to their home country to indicate they will leave Canada when their visa expires; and
  •  they are not inadmissible to Canada under the Immigration and Refugee Protection Act.

Please note:

Fill out the application form completely and include all the documents required.  The Code for NIPS is: 19NIPS to use on page 3. 

There are always compelling reasons why some individuals are not allowed to enter Canada. Due to Privacy Legislation we are unable to discuss the details of any refused cases.

Visa applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to show that they meet the requirements for a temporary resident visa. Presentation of all the required documentation does not guarantee that a visa will be issued.

Under the Immigration and Refugee Protection Act, only visa officers are authorized to decide on temporary resident visa applications. The visa officer is an independent decision maker whose determination must be in accordance with the Immigration and Refugee Protection Act and Regulations. Members of Parliament and other Canadian government officials do not have the authority to make decisions on temporary resident visa applications or to give directions to visa officers with respect to individual decisions.

If an applicant whose visa was refused has new information that was not included with that person’s visa application or circumstances have changed since the refusal, a new application can be submitted. If, however, there is no change in the applicant’s situation, it is unlikely that a new application will result in the issuance of a visa. Applicants should take into consideration the processing time in their country of residence before submitting a new application.   Each applicant will receive a response on their application.  The IRCC recommends that the client take a close look at the refusal letter (and the reasons for the refusal) received from the visa office and determine what additional documentation they should include with her application if they decides to submit another visa application.

Canadian government visa information:

If you need help applying for a visa or if you're late applying for a visa, consider using a visa service such as CIBT Visa.

NEW – Biometrics (Global Expansion)

Depending on your nationality, you may be required to give your biometrics:

· Starting July 31, 2018 the biometric requirement becomes mandatory for nationals of Europe, Middle East and Africa, and

· Starting December 31, 2018 the biometric requirement becomes mandatory for nationals of Asia, Asia Pacific and the Americas.

For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Electronic Travel Authorization (eTA)

As of November 10, 2016, visa-exempt foreign nationals are expected to have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

If you have any questions on the importation of goods related to your event please contact the International Events and Conventions Services Program (IECSP) at the Canada Border Services Agency (CBSA).